Proofing Guidelines -- Special Rules for Encyclopedias

These are special additions to the Proofing Guidelines for Encyclopedias. They were created because of the specialized content of these books, and the need for them to be very carefully formatted through the whole set of volumes.
     These pages are typically large, both in image size and quantity of text. Each page will take much more time than most other books. Thanks for proofreading it!

• Article titles: Leave in UPPER CASE like the original printed form.
• Greek: Please transliterate and place in square brackets with the word "Greek:". Translate each Greek character into the matching Latin letter using the PG Greek transliteration guidelines. Example: like a fish [Greek: ichthus].
• Sidenotes: Place at beginning of the paragraph. If there are multiple sidenotes in a long paragraph, place at the beginning of the nearest sentence that makes sense.
• Numbers: Watch out for the common OCR mistakes: numeral 1 being mistaken as a capital letter I, numeral 0 as lower-case letter o, 9 as g, etc.
• Tables: please line up text as best possible and place within /* and */ markers before and after. Indent the table two spaces like poetry or block quotations. Watch for tables that are wider than one column, in case part of it was misplaced.
• Footnotes: Most are short; place in article body at reference point.
• Ligatures: Connected letters, such as "ae" in Encyclopædia, can be separated into their individual letters.
• Illustrations: Place the captions into square brackets like: [Illustration: blah blah blah] and move it so it is located between paragraphs.
• Author listings: The first few pages of the volume list article authors and their initials. List the article titles after the author information, indented 2 spaces, with 1 blank line between article titles. Leave 2 blank lines between authors.
  Example:

E.C.B. RIGHT REV. EDWARD CUTHBERT BUTLER, O.S.B., D.LITT. (Dubl.).   Abbot of Downside Abbey, Bath.   Anthony, Saint; Augustinian Canons; Augustinian Hermits; Augustinians.

• Italics: Please make sure you put italic items in the proper tags: <i>word</i>. Don't forget the slash in the closing tag.


• Priority of guidelines:
  First, follow any special guidelines the Project Manager gives about this specific book in the Project Comments.
  Then follow these general guidelines for Encyclopedias.
  Finally, for anything not covered here, follow the standard rules in the Proofing Guidelines.

• Decimal points: Use the standard period character for a decimal point, not the "middle dot" special character.
• Superscripts and subscripts: Use the caret ^ for superscripts and the underscore _ for subscripts, placed immediately in front of the affected character. Use curly brackets { } for grouping, such as 2^{1/6}. Examples:
  Large formulas: Anything large enough to be separated out from the paragraph should be treated like a table or poetry. Bracket it with /* and */ and indent each line by two spaces.
  Individual greek letters used as math symbols can be replaced with the full name of the letter instead of the single letter transliteration used for full Greek words in text. For example, the triangle-shaped Greek character Δ would be proofed as [Greek: Delta], not [Greek: D].
  Fractions: Simple fractions should use the slash / character. Don't use the special characters for common ones like 1/2.
  Italics: Letters in algebraic formulas do not need to be shown as italics.

  Scanned text	Proofed text	Description
  3·844 × 10 8 meters	3.844 x 10^8 meters	Distance to Moon (mean average)
  6·02 × 10 23	6.02 x 10^{23}	Avogardro's number
  H2O	H_2O	Chemical formula for water
  C2H6O	C_2H_6O	Chemical formula for Ethanol (alcohol)

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